Virtual Data Room for
Asset Sale Transactions

Strategic companies evaluate their business assets often, especially in challenging economic environments. These assets, including intellectual property, real estate, PP∓E, core and non-core business units, may need to be rebalanced or transacted in order to maximize financial agility or liquidity. It is ideal to have multiple interested parties in order to maximize the value received in these asset transactions. ShareVault has facilitated many billions of dollars in deals, including asset sales to multiple parties. We are ready and eager to assist our customers with these efforts.

When sharing confidential documents during your asset sales process, security is your primary concern. In addition to ensuring that your documents are safe, you also want to make it as easy as possible to review them. Organization, efficiency, ease of use, and powerful protection all come together in the ShareVault solution, your ideal choice for document sharing software in the asset sales process. We make it easy for users to find the information they need, review it efficiently, and get their questions answered quickly and securely. With more than ten years of development invested, ShareVault has become one of the most trustworthy tools for the asset sales due diligence process, so you can Focus On the Asset Sale. Not On the Data Room.

Below we've provided recommendations for selecting the ideal software solution for your deal:

Choose a due diligence software solution that protects your documents with the highest level of encryption.

The following trusted third parties have verified ShareVault's adherence to the best security practices and have awarded their certifications to ShareVault: SOC 1/2/3, PCI, ISO 90001 / 27001 / 27017 / 27018, FedRAMP Moderate, DoD CC SRG IL2, HIPAA, and HITRUST.

ShareVault both encrypts all documents at rest with AES-256 encryption, and it also provides AES-256 encryption in transit to encrypt all connections to the files on the server via HTTPS over Secure Sockets Layer (SSL). For addition assurance of security, ShareVault also has an enhanced Validation (EV) certificate, which is in line with best practices for domain identity validation.

Certifications for ShareVault Asset Sale Software

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When you no longer want someone to have access to your asset sales documents, ShareVault allows you to "remotely shred" them.

By revoking a user's permission to open a document, you can prevent the user from viewing it, even if it has already downloaded and opened on a computer or device. ShareVault protects all of your files with AES-256 bit encryption, so if a potential buyer backs out of the deal (or you cut them out of the deal), they no longer have access to any of the confidential information relating to your asset sale. No clunky plug-ins are required for this capability, avoiding the frustration that users would experience and preventing slow downs in the document review process.


Remotely Shred Documents

With ShareVault, you can easily stage documents in your asset sale to provide gradual access to them as their confidentiality increases.

ShareVault provides great flexibility in the permissions you can assign to different users or groups of users, which allows you to give users or groups more access to more confidential documents as they gain your trust. You can thus quickly change permissions as a group moves along the asset sale process. Plus, ShareVault enables you to specify whether or not users have the right to print, save, copy/paste text, capture the screen, or access the original document, and you can easily apply a watermark on each page to maximize security.


Flexible Permissions

By setting an expiration date, you can use ShareVault to enforce timelines for potential buyers evaluating the assets.

You can set an expiration date for any viewing policy in ShareVault, which will motivate your users to view documents promptly. By automatically enforcing deadlines associated with your asset sale process, you can move the timeline along more quickly. It also ensures that you are covered in case you forget to revoke access to a user at a later date when he or she should no longer be able to view the documents.


Set Expiration Date

With page-level user tracking and reporting, ShareVault lets you see who has seen which pages of which documents and for how long.

ShareVault gives you a detailed audit trail showing which users and groups have viewed your confidential documents in the due diligence process. By filtering the activity by date/time, activity, group, user or tag, you have valuable information about which party is interested in which aspects of your business. This also enables you to prepare for any questions that a third party may have about your business. Moreover, you can filter activity with a graphical timeline as well as with a scrollable list of events, providing detailed metrics that are invaluable for assessing the progress of M&A due diligence.


Page-Level Tracking and User Activity Reporting

ShareVault provides additional convenience and security with two-factor authentication and single sign-on.

With two-step verification (two-factor authentication), you have added security because the users must enter a secure code upon login (delivered by text message to the user's phone or via the Google Authenticator app). You have greater trust that your documents are secure, even when you are sharing them with users who aren't as concerned about their security as you are. ShareVault also automatically logs users out after a certain amount of idle time. When they log back in, they are conveniently placed in the same location in the data room when they were logged off, saving time and frustration.


Two-Step Verification

For maximum document security, ShareVault automatically converts all of your files to PDF.

When you uploaded your confidential asset sale documents, ShareVault will automatically convert these documents to the PDF format (unless you choose not to do so). That way, ShareVault ensures that your documents cannot be altered by a third party who is accessing your data room. You can also choose whether you want to allow end users to access the original document or only allow them to view the protected PDF. For example, more trusted groups can access the original Excel file, while others who haven't yet gained your trust can only see the PDF version.


Automatic Conversion to PDF

By seamlessly synchronizing with DocuSign and other web-based applications, ShareVault easily integrates into your existing infrastructure without compromising security.

Without leaving your secure ShareVault, asset sale documents can be sent out for signatures using DocuSign. You can also integrate with Box, DropBox, SharePoint, and Microsoft 365. Thus, you can update documents in a certain directory in DropBox, for example, your end users will see the updates in your ShareVault also (without you having to upload the revised documents to ShareVault). Within ShareVault, you can take advantage of all of the powerful DocuSign features, such as email alerts, signature placements, form fields, template design, and the eSignature workflow flexibility.


Secure Integration with Other Sharing Applications

Use the Q&A section to route users' questions securely to the subject matter expert for answers.

Your end users can easily ask private questions about the documents in your ShareVault, and you can route these question to Q&A Moderators, who will be notified whenever your users ask questions. Moderators can forward questions to appropriate subject matter experts, and then approve or reject the response before replying to the end user. The moderator(s) can decide to share questions and answers with other users, or just with the one who asked the question. Of course, this method prevents the accidental leakage of confidential information that occurs if questions are answered via email.


Secure Questions and Answers

Easily confirm that user and group permissions are set correctly by using the ShareVault "View As" feature.

Mistakes are easily made, even with the best asset sales software tools. That's why we have made it easy to double-check that certain users and groups cannot see confidential information that is stored in your ShareVault. Using ShareVault's "View As" feature, you can view the documents in your ShareVault as if you were a certain user, giving you more confidence that permissions are set correctly, and that a user or group can't see information they shouldn't be able to see.


View As a User to Double-Check Security Policies

Companies who are selling their assets choose ShareVault because it is easy to use, both for the administrator and the end user.

Ease of use is a crucial feature of the asset sales due diligence software. If the software is difficult to use, mistakes are more likely to be made, and admin users will complain about the time it takes to set the software up and to use it. In addition, your end users will have a difficult time finding what they need, causing them to spend less time viewing the documents you want them to see. Though ShareVault is feature-rich, highly secure, and powerful, it is also intuitive and user-friendly.


Ease of Use

Dynamic Native File
for sharevault enterprise

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