ShareVault has officially earned ISO 42001:2023 certification, the global standard for governing AI systems responsibly. This is a major milestoneโnot just for us as a company, but for every customer who relies on ShareVault to manage, share, and protect high-stakes information.
ShareVault is now one of only two virtual data room providers in the world to achieve this certification.
Below, we break down what this means for you in practical, everyday terms.
Why ISO 42001 Matters
1. Less Compliance Work for Your Team
AI regulations are expanding fast. ISO 42001 certification means ShareVault has already done the heavy lifting.
Your procurement, security, and compliance stakeholders get pre-validated governance controls that align with major regulatory frameworksโEU AI Act, GDPR, HIPAA, SOX, and more. This dramatically reduces the burden of vendor due diligence and helps accelerate approvals.
2. You Donโt Have to โTrust UsโโYou Can Verify
An independent auditor reviewed and validated 18 comprehensive AI controls, including bias prevention, human oversight, monitoring systems, and safety protocols.
You get third-party verification, not vendor promises.
3. Clear Lines of ResponsibilityโNo Ambiguity
ISO 42001 requires a formal, transparent responsibility model that spells out what risks are handled by:
- AWS
- ShareVault
- Your organization
This removes guesswork and gives you a solid foundation for accountability and risk ownership.
4. Built for High-Risk Industries
The certification includes validated controls for 42 industry-specific risk scenarios across:
- Financial services
- Legal
- Life sciences
So whether youโre sharing deal documents, regulatory filings, clinical data, or litigation materials, the AI systems supporting your workflow are tuned for your industryโs unique risk profile.
5. Your Data Stays PrivateโBy Design
ShareVaultโs content blindness architecture ensures we have zero visibility into your document contents. This is not just a policyโitโs an audited and certified architectural constraint under ISO 42001.
This means:
- We cannot access your documents
- We cannot use them for training AI
- We cannot inadvertently expose them
For customers, this translates to stronger privacy, less risk, and complete control over your sensitive information.
6. Ongoing Protection, Not a One-Time Audit
ISO 42001 includes annual surveillance audits, quarterly internal reviews, and continuous monitoring to ensure our AI governance evolves with new threats, technologies, and regulations.
Your organization benefits from continuous assuranceโnot a static certification.
What This Means for YouโBy Role
For Procurement & Risk Teams
- Faster vendor approvals
- Ready-to-use audit documentation
- Defensible evidence for vendor selection decisions
For Legal & Compliance
- Built-in alignment with major regulations
- Clear accountability frameworks
- Confidence that AI use is controlled and documented
For IT & Security
- Integration with existing ISO 27001 controls
- Detailed, validated technical safeguards
- AI-specific incident response procedures
The Bottom Line
AI is transforming how organizations manage and exchange informationโbut only when itโs deployed responsibly.
With ISO 42001 certification, ShareVault provides:
- Proven governance
- Third-party validation
- Documented safety controls
- Industry-specific risk protections
- Architectural privacy guarantees
This certification signals to your buyers, partners, auditors, and stakeholders that ShareVaultโs AI-powered features are not only innovativeโthey are safe, compliant, and trustworthy.
You can now adopt AI-enhanced virtual data room capabilities with confidence backed by robust, independently verified governance.
If youโd like the complete certification documentation or want to understand how this can streamline your procurement process, reach out to a sales team member.
FAQs
What is ISO 42001?
How does this certification make my life easier?
What services inside ShareVault are certified?
How does IS0 42001 improve security and privacy of my documents
How does this certification help with the EU AI Act, GDPR, HIPAA, SOX, or other regulations?
What does โthird-party validationโ mean for me?
How does this protect my organization from AI-related risk?
Does this certification help with internal approvals and procurement?
How does ISO 42001 benefit high-risk industries like finance, legal, and biosciences?
How do I know ShareVault will continue to manage AI responsibly over time?
Whatโs the bottom-line benefit for my organization?
What is ISO 42001?
ISO 42001 is the first international standard for managing AI responsibly. It ensures that organizations using AIโlike ShareVaultโfollow strict, audited processes for safety, privacy, fairness, and regulatory compliance.
For you, this means every AI-powered feature in ShareVault has been independently evaluated for safety and reliability, not just internally reviewed.
How does this certification make my life easier?
ISO 42001 reduces your compliance workload. Instead of performing lengthy vendor assessments for AI governance, you can rely on ShareVaultโs audited controls as documented proof for internal reviews, procurement, and regulatory requirements.
This accelerates approvals and removes a significant burden from your compliance and risk teams.
What AI services inside ShareVault are certified?
Every AI capability we offer is included in the certification scope, including:
- OCR
- Redaction
- Document Chat
- Translation
Each service has undergone detailed risk assessments and control testingโfor accuracy, reliability, human oversight, and appropriate use.
How does ISO 42001 improve the security and privacy of my documents?
ShareVaultโs architecture is built for content blindness, meaning we cannot see or access the contents of your documents.
This architectural constraint is part of the certified system and prevents bias, misuse, or unauthorized processing of your data. Your files remain completely private, even from us.
How does this certification help with the EU AI Act, GDPR, HIPAA, SOX, or other regulations?
ISO 42001 is recognized as evidence of meeting AI governance requirements under the EU AI Act, and supports compliance with other major frameworks including GDPR, HIPAA, and SOX.
This means your organization can show defensible due diligence simply by using a provider with certified AI controls.
What does โthird-party validationโ mean for me?
It means you donโt have to take our word for it.
Independent auditors have tested and confirmed ShareVaultโs AI controls, including:
- Bias mitigation
- Human oversight
- Monitoring and warning systems
- Accuracy and misuse safeguards
You gain confidence backed by objective evidenceโnot vendor claims.
How does this protect my organization from AI-related risk?
Our AI governance framework covers seven categories of risk: safety, privacy, financial impact, legal exposure, environmental considerations, fairness, and reputation.
This ensures AI performance is controlled, predictable, and aligned with your risk policies.
Does this certification help with internal approvals and procurement?
Absolutely. ISO 42001 certification gives procurement and risk teams a clear, defensible reason to approve ShareVault quickly.
It reduces the need for lengthy questionnaires, onsite audits, and bespoke risk assessments.
That means faster onboarding and fewer internal roadblocks.
How does ISO 42001 benefit high-risk industries like finance, legal, and biosciences?
ShareVaultโs risk assessment includes 42 industry-specific AI scenarios, covering everything from AML and credit scoring (finance) to contract analysis (legal) to clinical trial documentation (biosciences).
You get controls tailored to the exact risks your industry faces, not generic AI safety claims.
How do I know ShareVault will continue to manage AI responsibly over time?
ISO 42001 is not a one-time audit. It requires:
- Annual independent audits
- Quarterly internal reviews
- Continuous monitoring of AI behavior and incidents
- Regular risk reassessments
This ensures ShareVaultโs AI governance stays up-to-date as regulations and technologies evolve.
Whatโs the bottom-line benefit for my organization?
You get:
- Reduced compliance burden
- Verified safety and privacy controls
- Faster procurement cycles
- Industry-specific risk protection
- Trustworthy AI features you can confidently use in sensitive workflows
In short: ISO 42001 gives you proofโnot promisesโthat ShareVault manages AI the right way.
