ShareVault has officially earned ISO 42001:2023 certification, the global standard for governing AI systems responsibly. This is a major milestone—not just for us as a company, but for every customer who relies on ShareVault to manage, share, and protect high-stakes information.
ShareVault is now one of only two virtual data room providers in the world to achieve this certification.
Below, we break down what this means for you in practical, everyday terms.
Why ISO 42001 Matters
1. Less Compliance Work for Your Team
AI regulations are expanding fast. ISO 42001 certification means ShareVault has already done the heavy lifting.
Your procurement, security, and compliance stakeholders get pre-validated governance controls that align with major regulatory frameworks—EU AI Act, GDPR, HIPAA, SOX, and more. This dramatically reduces the burden of vendor due diligence and helps accelerate approvals.
2. You Don’t Have to “Trust Us”—You Can Verify
An independent auditor reviewed and validated 18 comprehensive AI controls, including bias prevention, human oversight, monitoring systems, and safety protocols.
You get third-party verification, not vendor promises.
3. Clear Lines of Responsibility—No Ambiguity
ISO 42001 requires a formal, transparent responsibility model that spells out what risks are handled by:
- AWS
- ShareVault
- Your organization
This removes guesswork and gives you a solid foundation for accountability and risk ownership.
4. Built for High-Risk Industries
The certification includes validated controls for 42 industry-specific risk scenarios across:
- Financial services
- Legal
- Life sciences
So whether you’re sharing deal documents, regulatory filings, clinical data, or litigation materials, the AI systems supporting your workflow are tuned for your industry’s unique risk profile.
5. Your Data Stays Private—By Design
ShareVault’s content blindness architecture ensures we have zero visibility into your document contents. This is not just a policy—it’s an audited and certified architectural constraint under ISO 42001.
This means:
- We cannot access your documents
- We cannot use them for training AI
- We cannot inadvertently expose them
For customers, this translates to stronger privacy, less risk, and complete control over your sensitive information.
6. Ongoing Protection, Not a One-Time Audit
ISO 42001 includes annual surveillance audits, quarterly internal reviews, and continuous monitoring to ensure our AI governance evolves with new threats, technologies, and regulations.
Your organization benefits from continuous assurance—not a static certification.
What This Means for You—By Role
For Procurement & Risk Teams
- Faster vendor approvals
- Ready-to-use audit documentation
- Defensible evidence for vendor selection decisions
For Legal & Compliance
- Built-in alignment with major regulations
- Clear accountability frameworks
- Confidence that AI use is controlled and documented
For IT & Security
- Integration with existing ISO 27001 controls
- Detailed, validated technical safeguards
- AI-specific incident response procedures
The Bottom Line
AI is transforming how organizations manage and exchange information—but only when it’s deployed responsibly.
With ISO 42001 certification, ShareVault provides:
- Proven governance
- Third-party validation
- Documented safety controls
- Industry-specific risk protections
- Architectural privacy guarantees
This certification signals to your buyers, partners, auditors, and stakeholders that ShareVault’s AI-powered features are not only innovative—they are safe, compliant, and trustworthy.
You can now adopt AI-enhanced virtual data room capabilities with confidence backed by robust, independently verified governance.
If you’d like the complete certification documentation or want to understand how this can streamline your procurement process, reach out to a sales team member.
FAQs
What is ISO 42001?
How does this certification make my life easier?
What services inside ShareVault are certified?
How does ISO 42001 improve security and privacy of my documents
How does this certification help with the EU AI Act, GDPR, HIPAA, SOX, or other regulations?
What does “third-party validation” mean for me?
How does this protect my organization from AI-related risk?
Does this certification help with internal approvals and procurement?
How does ISO 42001 benefit high-risk industries like finance, legal, and biosciences?
How do I know ShareVault will continue to manage AI responsibly over time?
What’s the bottom-line benefit for my organization?
What is ISO 42001?
ISO 42001 is the first international standard for managing AI responsibly. It ensures that organizations using AI—like ShareVault—follow strict, audited processes for safety, privacy, fairness, and regulatory compliance.
For you, this means every AI-powered feature in ShareVault has been independently evaluated for safety and reliability, not just internally reviewed.
How does this certification make my life easier?
ISO 42001 reduces your compliance workload. Instead of performing lengthy vendor assessments for AI governance, you can rely on ShareVault’s audited controls as documented proof for internal reviews, procurement, and regulatory requirements.
This accelerates approvals and removes a significant burden from your compliance and risk teams.
What AI services inside ShareVault are certified?
Every AI capability we offer is included in the certification scope, including:
- OCR
- Redaction
- Document Chat
- Translation
Each service has undergone detailed risk assessments and control testing—for accuracy, reliability, human oversight, and appropriate use.
How does ISO 42001 improve the security and privacy of my documents?
ShareVault’s architecture is built for content blindness, meaning we cannot see or access the contents of your documents.
This architectural constraint is part of the certified system and prevents bias, misuse, or unauthorized processing of your data. Your files remain completely private, even from us.
How does this certification help with the EU AI Act, GDPR, HIPAA, SOX, or other regulations?
ISO 42001 is recognized as evidence of meeting AI governance requirements under the EU AI Act, and supports compliance with other major frameworks including GDPR, HIPAA, and SOX.
This means your organization can show defensible due diligence simply by using a provider with certified AI controls.
What does “third-party validation” mean for me?
It means you don’t have to take our word for it.
Independent auditors have tested and confirmed ShareVault’s AI controls, including:
- Bias mitigation
- Human oversight
- Monitoring and warning systems
- Accuracy and misuse safeguards
You gain confidence backed by objective evidence—not vendor claims.
How does this protect my organization from AI-related risk?
Our AI governance framework covers seven categories of risk: safety, privacy, financial impact, legal exposure, environmental considerations, fairness, and reputation.
This ensures AI performance is controlled, predictable, and aligned with your risk policies.
Does this certification help with internal approvals and procurement?
Absolutely. ISO 42001 certification gives procurement and risk teams a clear, defensible reason to approve ShareVault quickly.
It reduces the need for lengthy questionnaires, onsite audits, and bespoke risk assessments.
That means faster onboarding and fewer internal roadblocks.
How does ISO 42001 benefit high-risk industries like finance, legal, and biosciences?
ShareVault’s risk assessment includes 42 industry-specific AI scenarios, covering everything from AML and credit scoring (finance) to contract analysis (legal) to clinical trial documentation (biosciences).
You get controls tailored to the exact risks your industry faces, not generic AI safety claims.
How do I know ShareVault will continue to manage AI responsibly over time?
ISO 42001 is not a one-time audit. It requires:
- Annual independent audits
- Quarterly internal reviews
- Continuous monitoring of AI behavior and incidents
- Regular risk reassessments
This ensures ShareVault’s AI governance stays up-to-date as regulations and technologies evolve.
What’s the bottom-line benefit for my organization?
You get:
- Reduced compliance burden
- Verified safety and privacy controls
- Faster procurement cycles
- Industry-specific risk protection
- Trustworthy AI features you can confidently use in sensitive workflows
In short: ISO 42001 gives you proof—not promises—that ShareVault manages AI the right way.
